Job Board

Job Description

Expense Management

• Office Expenses
  • Become familiar with Bill.com applications.  
  • Ensure that smaller recurring office expenses charged to a business card are paid using a single account & receipts are uploaded to Bill Spend & Expense timely.
  • Review expense submissions of Immanuel staff for reasonableness and adequate documentation
  • Establish recurring communication with staff to ensure that all items required to document expenditures for any given month are uploaded to Bill Spend & Expense (fka Divvy) not later than one week after month end. 

HR & Finance

• Employee onboarding  – create standard information package
  • Create onboarding procedure (see Policy & Procedure)
  • Create onboarding information package
• PTO tracking –evaluate existing process and if necessary, establish an alternate routine for PTO documentation
• Monthly Close assistance working with Immanuel’s accountant
• Annual budgeting assistance

Tenant Management

• Verify that rental payments are made by tenants
• See that utility invoices are aggregated and copies are emailed to tenants together with a request for payment of their pro rata shares as specified in lease agreements
• Attend regular meetings with tenants, record key commitments and critical dates; generate project milestones & schedules to address commitments as appropriate.

Project Organization

• Act as project manager for key Immanuel operational objectives.  
• Assist with infrequently held special events related to the Easter and Christmas gatherings, and members meetings (1-2/year).   Depending on the candidate’s expertise, this may entail budget allocation for events, or it could extend to assistance with event planning 

Policy & Procedure

• Become familiar with key policies; identifying gaps or needed updates 
• Periodically review  procedures documents and draft updates, relying on advice from staff as appropriate for each procedure
• Identify and develop simplified, time saving procedures where there is opportunity