Job Board

Job Description

The position provides administrative, organizational, and relational support, helping maintain clear systems, effective communication, and consistent follow-through across all missions initiatives. This role plays a key part in supporting a culture of excellence, clarity, and care for staff, volunteers, and ministry partners.

Reports to: Director of Missions

Works closely with: West End Missions Team, Operations, & Facilities

Hours: Monday – Friday (full-time, in-person)

Responsibilities:

• Support the Missions Department through clear, consistent, and reliable administrative execution
• Ensure strong organization, communication, and follow-through across all missions initiatives
• Maintain accurate and actionable systems for tracking partners, volunteers, and ministry activity
• Report on key data, including budgets, expenses, and engagement metrics, to support informed decision-making
• Provide proactive support so ministry leaders can focus on relational and strategic work
• Contribute to a culture where partners, volunteers, and staff feel supported and cared for

Departmental Support

• Provide administrative support to the Director of Missions and Missions Coordinators
• Maintain accurate records for partners, volunteers, and departmental tracking systems
• Assist with budget documentation, expense tracking, and reimbursement processes
• Track and report on key data, including ministry results and engagement metrics
• Anticipate needs and proactively support departmental priorities

Calendar Management & Scheduling

• Coordinate calendars, meetings, and ministry events
• Manage logistics for internal and external meetings, including hospitality, meals, and offsite needs
• Ensure timely follow-up on priorities and scheduling needs

Events & Correspondence

• Serve as a point of contact for missions-related communication, responding appropriately in a timely manner
• Manage emails, reports, and correspondence
• Assist in preparing materials for missions initiatives and events, including agendas, materials, and presentations
• Take notes and track follow-up action items
• Support logistics for trainings, events, and ministry gatherings

Travel & Trip Support

• Assist with travel coordination, itineraries, and documentation for mission trips
• Support trip preparation in partnership with ministry leaders
• Maintain organized records and assist with related expenses

Qualifications:

• Bachelor’s degree or equivalent experience preferred
• Minimum 3 years of experience in an administrative or operational support role
• Strong organizational skills and attention to detail
• Clear and professional written and verbal communication
• Proficiency in Microsoft Office and productivity tools
• Ability to manage multiple priorities and deadlines with consistency
• Proactive, dependable, and solution-oriented
• Trustworthy and able to maintain confidentiality
• Warm, professional, and able to relate well to a variety of people with diverse backgrounds

West End Community Church Employee Expectations:

• Must perform duties in accordance with all church policy and procedures
• Must be comfortable with Mission, Core Beliefs, and Philosophy of Ministry without any conflict of conscience
• This position requires church membership and active engagement in church life
• Exhibit leadership, spiritual maturity, and wisdom
• Be a positive contributor to staff culture and unity

Salary & Benefits:

• Salary: $55,000 – $60,000
• Medical Insurance
• Dental Insurance
• Life Insurance
• Long-term Disability Insurance
• 401(k) plan with up to 6% company matching
• Paid Time Off (PTO) and paid holidays