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Job Description

PRIMARY RESPONSIBILITIES

ADMINISTRATION

Parent’s Day Out

• Manage class rosters and enrollment using the Brightwheel platform. Communicate changes and updates with teachers as needed.
• Ensure records are accurate and updated regularly, including daily reports, parent contact information, and necessary health records.
• Process tuition payments, track accounts, and follow up on late payments.
• Respond promptly to teacher requests and ensure they have the resources required to deliver high-quality instruction.

Church

• Ensure spaces are reserved for programming with setup complete for programming and special events
• Order and maintain supplies to meet ministry needs.
• Support the Children’s ministry in ensuring classrooms and materials for Sunday are ready for Sunday school and worship

PLANNING

Parent’s Day Out

• Plan and coordinate activities that foster a positive and collaborative teacher culture (i.e. teacher shout-out, teacher spotlight).
• Help in the organization of team-building events, appreciation activities, and celebrations.

Church

• Own the Children’s Ministry annual calendar and ensure we are planning all events six weeks in advance.
• Support the leadership team to plan Children’s Ministry Team weekly meetings.
• Support event planning by ensuring all materials are accounted for and working with the team in the planning and execution process.
• Own Event Planning process and support to manage our team Asana’s. Help in the organization of team building events, appreciation activities, and celebrations.

COMMUNICATION

Parent’s Day Out

• Draft and send weekly update messages to staff and parents, providing important information and reminders.
• Serve as a liaison between parents and teachers, addressing questions or concerns as needed.
• Extend hospitality in communicate with PDO parents and church members
• Support the director in recruitment for nursery workers during special events.

Church

• Support the team by drafting consistent email communication with volunteers and families in the ministry.